The Terms and Conditions are published on the "HACKOVER" Hackathon website.

The purpose of the present detailed terms and conditions (hereby “Terms”) is to define the terms and conditions of participation in the S.V.B.I.T HACKOVER Hackathon.

Participation in the Hackathon in any way presupposes and entails the explicit and unconditional acceptance of the present detailed Terms..

ORGANISERS

HACKOVER Hackathon (hereinafter the “Hackathon”) is organised by S.V.B.I.T. . The Organizers reserve the right to modify – at any time and for any reason –the present Terms and Conditions or even cancel the Hackathon or the offered Prizes at their absolute discretion. Any such modification will take effect from the publication of the modified terms on the Hackathon website. The Organizers do not undertake any responsibility in relation to any such alteration.

SPONSORS

A sponsor is a legal entity which:

• Supports Hackathon’s awards by giving cash prizes or products/services and/or
• Supports Hackathon in kind (services or products) and/or
• Covers part of Hackathon’s expenses (food, beverages etc.)

In exchange, a sponsor can:

• Promote its products and services to individuals participating in the Hackathon.
• Have its logo on Hackathon’s website and be mentioned in any other promotional activity/material (Social Media, Newspapers, Magazines etc.).

SUPPORTERS

A supporter is a legal entity, public or private, which:

• Operates or has activities similar to the priorities of the Hackathon.
• Supports Hackathon’s objectives.

It is up to the Organizers to include supporters in any promotional activity/material.

THE COMPETITION

The Hackathon will take place at S.V.B.I.T campus, Vasan, Gandhinagar-Mansa Road, Dist. Gandhinagar, Gujarat 382650, on the 15th and 16th of February, 2019.

PURPOSE

The Hackathon aims to attract highly skilled computer programmers, analysts, designers, communication and marketing experts, students, as well as everyone else who is passionate about programming and is interested in developing an application.

DATE AND DURATION

The Hackathon will commerce on the 15th of February, 2019 at 08:30 and will end on the 16th of February, 2019 at 17:00.

STAGES OF THE HACKATHON

STAGE 1 – Submission of Application and acceptance
STAGE 2 – Formation of Teams
STAGE 3 – Coding
STAGE 4 – Pitching Battles
STAGE 5 – Evaluation
STAGE 6 – Announcement of the Hackathon Winners

Participation

Teams of two (2) to four (4) can apply to participate in the Hackathon and charge will be ₹ 200 per individuals. Participation is allowed to natural persons who have completed 18 years of age and have full legal capacity, to teams of natural persons and to start-ups / freelancers (legal entities and sole proprietors). Applicants (hereinafter “Participants”) will receive confirmation of their admission to the Hackathon via email to the address indicated in the application form. In case of wrong address or the impossibility to deliver the email, the Participants will be automatically rejected.

The Participants declare their participation via registration, by filling in and submitting, the electronic form, for which there is a link on the website (hereinafter “Application”). In each application the participants are required to fill in their general information (name, e-mail and their mobile telephone number) as well as additional information, according to the type of the application (team or individual), as is requested.

Furthermore, Participants agree that the developments and/or content, as well as any other material or content submitted to the Organizers during the Hackathon does not refer to, include, advertise and does not allow access to content that is illegal or contradicts moral values, does not violate human rights, does not create or reinforce racial discrimination or nationalism or feelings of rivalry or hostility among population groups, does not encourage criminal acts, does not display violence as idealized or insignificant state, is not pornographic, does not affect the sexual orientation of specific population groups, does not compromise the moral education of children and youth, does not create moral standards harmful to social welfare, does not affect in any way the image, brand reputation and credibility of the Organizer and of their connected Companies.

The Organizers maintain at all times the right to exclude from the Hackathon any Participant, if affected third parties raise or threaten to pursue claims against the Organizers (or their connected companies) or against the Participant, arising from the breach of the aforementioned guarantees and/or of the present Detailed Terms. In the event relevant claims from third parties are raised after the end of the Hackathon, due to violation of the aforementioned guarantees and/or of the present Detailed Terms from a Participant, the latter is obliged to assist in any way the Organizers (or in case, their connected companies) and assumes, as a procedural guarantee, to intervene, at his own expense, in the opening trial, in favour of the Organizers (or in favour of the connected Companies) in order to successfully repel the respective allegations and claims and protect them.

The Organizers reserve at all times the right not to allow the posting and/or withdraw from the Hackathon website, content as well as any other element, material or content that, under their sole and uncontrolled judgment, contradicts the present Terms.

CODE OF CONDUCT

During the Hackathon, Participants are required to behave in an ethical manner. More specifically all participants agree to:

• Respect other individuals (Participants, Evaluators, Mentors, Organizers, Visitors).
• Treat one another with dignity.
• Speak and behave courteously.
• Cooperate with others.
• Develop positive and respectful relationships and think about the effect on relationships before acting.
• Value the interests, ability and culture of others.
• Negotiate and resolve conflict with empathy.
• Take personal responsibility for behaviour and actions.
• Care for self and others.
• Avoid dangerous behaviour and encourage others to avoid dangerous behaviour.
• Not bully, harass, intimidate or discriminate against anyone.
• Follow Hackathon’s rules and follow the directions of the Organizers.
• Resolve conflict respectfully, calmly and fairly.
• Respect all property.

VISITORS

• Visitors are the individuals who do not participate in the Hackathon as contestant/in teams.
• Visitors can be present at the Hackathon ONLY during the Welcome Ceremony, the Introduction, the Pitching Battles and the Award Ceremony.
• Might be able to be mentors after contacting the Organizing Committee (see website).

REGISTRATIONS

Each member of the team is required to register individually. Teams must be composed of two (2) to four (4) individuals. A participant cannot participate both as an individual and as a member of a team.

Participants commit and guarantee to provide true and complete information in their application and throughout the duration of the Hackathon. The Organizers can, at any stage during the Hackathon, request any supporting documents they deem necessary (ID, passport, driver’s license etc.) in order to crosscheck or certify the information of the Participants according to the present terms or in order to give the Prizes, which the Participants and/or winners are obliged to provide.

In the event of false, inaccurate or incomplete information in the declaration, application and /or provision of documents, the Organizers have the right to cancel the participation at any stage of the Hackathon, even after the Prizes have been awarded.

It is explicitly clarified that the right for individual participation is connected to the participation right of the Participant’s team and therefore, if it is discovered that a member of the team does not fulfil the participation conditions or its participation is cancelled for any reason, the Organizers have the right, at their absolute discretion, to exclude the participation of the entire team. The Organizers have the right to cancel the participation of any Participant at any stage of the Hackathon for the following reasons: (a) in the event that, for any reason, the Participant as natural or legal entity (in his name and in the name of the participating Company) refuses to accept the present terms or does not fulfil them in their total, even though all of them are considered vital; (b) due to subsequent inability to comply with the terms and conditions of the Hackathon; (c) in the event the Participant or the team violate the current legislation and fair practices or if an action of the Participant or of the team harms or damages in any way the Organizer’s interests.

EQUIPMENT, SERVICES AND EXPENSES

The Organizers offer to the Participants, the following services free of charge:

• Work desk in a shared workspace with access to the Internet and according to the operating hours set by the Organizers.
• Mentoring form experienced mentors who will be announced in frequent intervals on the Hackathon’s webpage.

The Participants must bring, their own equipment such as a laptops, computer screens, keyboard sand any other equipment necessary in order to prepare and be able to participate in the Hackathon. The use of all open codes and libraries is allowed.

All expenses, which may indicatively include the preparation costs (mock-up costs, pilot apps etc.), transport costs, accommodation costs and other costs, realized by the Participants, under any form of participation and because of or due to their participation in the Hackathon, will be undertaken solely by the Participants. The Organizers have no responsibility to cover such expenses. Any document or other material that will be submitted for the purpose of participation in the Hackathon will not be returned.

Hospitality (food & beverages) and provision of supporting services are offered on condition that every Participant, under any method of participation or capacity, complies with any obligation arising from the security policies of the Organizers and agrees to undertake full responsibility for any possible damage, accident or harm caused to the provided equipment and/or to the infrastructures of the Organizers in general.

COMMITTEES

In order to ensure that the Hackathon will be smoothly implemented, as is defined in the present Terms, the following committees will be established and it is expressly declared that they will form their judgment according to their absolute, unjustified and uncontrolled discretion:

Organising Committee: The organising committee consists of individuals organising, supporting or sponsoring the Hackathon. The responsibility of the organising committee is to design, run and monitor the Hackathon.

Mentoring Committee: The mentoring committee is comprised of individuals with academic and/or professional experience in regards to the Hackathon. The selection of the individuals for this committee is the responsibility of the Organising Committee. The main responsibility of the Mentoring Committee is to guide and mentor participants throughout the duration of the Hackathon.

Evaluation Committee: The Evaluation committee is comprised of individuals with academic and/or professional experience in regards to the Hackathon. The selection of the individuals for this committee is the responsibility of the Organising Committee. The main responsibility of this Committee is to evaluate the developed projects/apps and declare the winners.

EVALUATION CRITERIA

The Evaluation Committee will evaluate the Developments based on the following -indicative- criteria:

• How it addresses a specific need/challenge;
• How innovative the Development is;
• How complete the suggested business model is;
• Its prospects for development and sustainability;
• Its social and financial effect;
• Its maturity level and degree of implementation;
• Its openness and the potential added value on the market;
• The organization and expertise of the Participants;

AWARDS

The Prizes of the Hackathon Winners will be given to them at the order of announcement and upon a relevant, appropriate notification on the detailed procedure of their awarding. More information will be made available on the Hackathon webpage in frequent intervals. The aforementioned Prizes cannot be transferred to a third party. The winner does not have the right to request financial or other exchange instead of the specific prize he/she won.

Monetary Prizes

1st winning team: 7500 rupee offered by S.V.B.I.T.
2nd winning team: 2500 rupee offered by S.V.B.I.T.

Guarantees

• Each Participant to the Hackathon shall assure that the prototype/product/app developed:
• Will be designed within the Event and will constitute an original work
• Will not contain any trademark, logo or other signs protected by copyright or industrial property rights;
• In case of IP rights of third persons on the Project, the Participant shall have obtained all the necessary licenses and authorizations and ensure that the licenses and authorizations above can be assigned to third parties;
• Will not violate the rights of a third person, including patents, trade secrets, rights assigned from licenses and contracts, the right to advertisement and the right to privacy, moral rights and any other rights that shall be protected according to the law;
• Has not been the object of a previous contract with a third party.
• Does not contain any defamatory, outrageous content or the representation or other elements that might potentially discrediting the name, honour and/or reputation of the Creator and the Organisers, other individuals and companies;
• Does not contain any pornographic, sexual explicit and discriminatory content (especially discrimination based on race, gender, sexual orientation, religion, political orientation of individual/ groups) or that incite violence toward a living creature, or might be defined as offensive, obscene and inappropriate;
• Does not contain any threatening or other intimidating, harassing and abusive content.
• Will not violate the applicable law or encourage unlawful behaviours

The Participants declare that they and their successors will entirely indemnify the Creator and the Organiser against all third-parties claims, lodged against them in connection with the guarantees provided above.

License Agreement

By submitting their participation and their application and therefore, their acceptance of the present Terms, the Participants grant to the Organizers the right for the non-exclusive, without exchange, irrevocable, worldwide, transferable license for use of what is posted on the Hackathon website and throughout the duration of the Hackathon, by the Organizers and/or by their connected companies, complete and/or in segments, integrated in another composition of audio-visual material, for a duration of two years since the expiry of the Duration, in any manner and for as many times as the Organizers deem necessary for the purposes of promotion, communication, projection and publicity of the Hackathon.

The present license includes the right to publish, transmit, display, reproduce and make available to the public the Content in any way (including disposal via the internet, audio-visual services via use of mobile telephony networks, broadcasting, reproduction of printed material, posting on the websites of the Organizers and on the websites of their connected Companies or of other Content providers, posting on social networks and platforms etc.) Participants further provide to the Organizer the right to further grant permission for use of this article to Third parties cooperating with them, exclusively for the purpose of promotion, advertising, publicity of the Program such as in broadcasts, audio-visual content providers, advertising companies and so on.

By submitting their participation and their application and therefore their acceptance of the present Terms, the Participants accept and consent to the use of the nomination or logo, sign, distinctive feature and other distinctive elements of their business in the context of organization, promotion, and publication of the Hackathon.

Participants and/or Winners consent to the downloading and use of their pictures (or video) and to the reference, reproduction and saving of their image, voice, name, nomination and other distinctive elements and features of their business in any way such as electronic and print media, on broadcast media or audio-visual content platforms, on social networks or platforms, on electronic or other promotional material intended for the purpose of organizing, promoting and advertising the Program.

Participants consent to cooperate with the Organizers for the production of any audio-visual material that may be created for the implementation of the Hackathon and the awarding of Prizes, at the discretion of the Organizers, in accordance with the present Detailed Terms.

Any rights for intellectual property owned by a Third Party remains to the third party or third parties to whom they belong. The Participants acknowledge that many applications will be developed during the Hackathon and that these applications can be similar or identical in relation to their subject, concept, and form or in other respects. Participants acknowledge and agree that the Organizer does not have now, or will have in the future, any duty or responsibility, direct or indirect, or any other liability in relation to the violation or protection of copyright or of other intellectual property rights that concern the application and the overall content of the Participants.

OTHER TERMS

After the end of the Hackathon and the awarding of the Prizes, any obligation of the Organizers ceases to exist and they have no obligation or liability to the Participants, while, on the contrary, they maintain the right to exercise any of their legal rights (including any claim for compensation) in accordance with the aforementioned. The Organizers do not provide, with the present Terms, any warranty and do not confer any right on any of the promotional material produced in accordance with the Terms. The Organizers do not accept any responsibility for the dissemination of photos, data, etc. from Internet and social media users (i.e. transfer, uploading, downloading, sharing, etc.) and do not guarantee nor are responsible for any damage caused to anyone from use of the Hackathon website and of its content to which use the users proceed at their own risk. Similarly, the Organizer does not accept any responsibility for any damage caused to the Hackathon website and which will result in the temporary or permanent interruption of the Hackathon nor are they liable for information or content that is integrated by third parties or for links or other advertising banners that may be displayed on the Hackathon website. Participation applications that are received via malicious programs and/or web services will be cancelled along with applications submitted in any other suspicious and/or irregular method, and for which there is suspicion that they assign to a Participant an unfair advantage over the other Participants.